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Museum

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Photo: Dean Kaufman

Current Opportunities


ACCOUNTING AND PAYROLL MANAGER


MAINTAINER


SECURITY OFFICER (Full-Time)


SECURITY OFFICER (Part-Time)



ACCOUNTING AND PAYROLL MANAGER


Department: Finance & Administration
FLSA Status: Exempt
Employment Status: Full-Time (40 hours per week)
Union Position: No
Reports to: Controller

The Accounting & Payroll Manager is a confidential position, responsible for the accurate processing of all payroll for the Museum, ensuring staff are paid in accordance with all policies, and preparation and management of all payroll related reports. Responsible for staff enrollment and management of all Museum benefit programs. Responsible for the review and posting of cash receipts and cash disbursements, with month end preparation. This position reports to the Controller, and works closely with the Director of Human Resources.

RESPONSIBILITIES
Accounting
• Review and post all entries of cash receipts, accounts receivable, accounts payable, and Amex transactions
• Ensure that monthly bank reconciliations are completed
• Assist in maintaining the chart of accounts
• Prepares and files annual 1099’s
• Responsible for Rhizome’s overall accounting including budgets, financial statements, and audit
• Coordinates with Controller on annual audit, workers comp, disability, and pension audits

Payroll
• Processes all semi-monthly payroll including accuracy checking and entry into ADP Workforce Now
• Manages all aspects of payroll including additions, changes, and adjustments as needed, including processing of overtime
• Reviews and ensures accuracy of timesheets
• Sets up, implements, and maintains ongoing systems to ensure appropriate coding of payroll to appropriate Museum activities
• Processes all payroll related transactions and deductions, including commissions payments; 403b program; transit program; mandated garnishments; Flexible Spending Arrangements; ACA eligibility; MLR rebates; 125 Plan testing; and 403b census
• Processes and reports on union dues payments
• Other payroll related reporting requirements (e.g., workers compensation and unemployment)
• Creates annual staff timesheet templates and annual holiday payroll schedules
• Prepares and Distributes W-2s and 1095-C forms to staff
• Prepares ADP semi-monthly, quarterly, and annual tax reports
• Submits payment requests for all payroll and benefit program expenses
• Assists Controller with 990 and audit preparation
• Assists Controller and Vice President of Finance & Administration with payroll reports and other duties as required

Benefits
• Enrolls and terminates staff in all employee benefits packages (medical, dental, FSA, transit, 403b and COBRA etc.) as needed
• Invoices COBRA premiums monthly
• Processes PFL and submits quarterly census for PFL and NY Disability premiums
• Maintains staff PTO, sick, and timesheet records, including “out of office” calendar
• Tracks data for reporting Healthcare costs on W-2s
• Manages all Third-Party Sick Pay
• Assists Director of Human Resources and Vice President of Finance & Administration with staff and benefits reports, and other duties as required

QUALIFICATIONS
• Minimum four years’ experience in payroll, accounting, or finance functions
• Four-year degree (preferred) • Experience with ADP Workforce Now strongly preferred
• Demonstrated confidentiality and excellent attention to detail
• Not-for-profit experience preferred
• Ability to work independently and as part of a team
• Demonstrated interpersonal, organizational and communication skills
• Flexibility and responsiveness to change

EMPLOYEE BENEFITS
We offer a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Health Reimbursement Program through the Difference Card, Commuter Benefits Program through the Difference Card, Voluntary Short Term Disability Plan and Long-Term Disability, Life Insurance, Retirement Plan, and other voluntary benefits.

PAID TIME OFF AND HOLIDAYS
We offer full-time employees 15 days of paid time off, 8 sick days off and 13 holidays off as applicable through the fiscal year.

TO APPLY
Please send a cover letter along with a professional resume to hr@newmuseum.org with the subject line “Accounting and Payroll Manager.” We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.



MAINTAINER


Department: Facilities
FLSA Status: Non-Exempt
Employment Status: Full-Time (40 hours per week)
Union Position: No
Grade Level: 1
Reports to: Director of Facilities and Chief Maintainer

POSITION OVERVIEW
The Maintainer provides the highest standards of museum maintenance, safety and cleanliness for the Museum’s visitors, programs, and staff. The Maintainers primary responsibilities are the daily cleaning and maintenance of the Museum’s facilities and grounds. The Maintainer will also assist with the supervision of outside contractors, vendors, and service providers; and coordination of work and projects with the museum Chief Engineer as needed. The Maintainer reports to the Facilities Director and Chief Maintainer.

RESPONSIBILITIES
• Daily cleaning and maintenance is to include but not limited to vacuum, floor scrubber, floor buffer, dusting, snow blower, power washer, ladder, cleaning chemicals, mop, broom, shovel and other equipment or methods as required.
• Daily cleaning and restocking of all restrooms.
• Daily cleaning of all public, staff and back of house spaces to include but not limited to floors, walls, carpets, ceilings, furniture, glass, mirrors, cabinets, tables, light fixtures, doors, door hardware, chairs, elevators.
• Graffiti removal.
• Daily glass façade and sidewalk cleaning.
• Detailed cleaning of museum staff offices and cubicles.
• Daily trash and recycling removal from all spaces.
• Skylight cleaning and maintenance as needed.
• Regular inspection and cleaning of all exterior roof storm drains and gutters.
• Replacing light bulbs as needed.
• Painting and paint touch ups as needed.
• Perform light repairs on but not limited to door hardware, electrical and plumbing.
• Facilitate with NYC agency or outside vendor inspections or maintenance visits as needed.
• Special event set up and break down.
• Oversee and assist outside vendors for special events.
• Snow Removal. • Assist with package receiving and delivery.
Assist the Facilities Director, Chief Engineer or Chief Maintainer with special assignments as needed.
• Flexible scheduling to accommodate special events and staff coverage.

QUALIFICATIONS
• Minimum of five (5) years custodial or maintainer experience.
• Must have a high school diploma or equivalent.
• Must be able to work weekends and evenings
• Must have a hands-on approach and strong technical aptitude.
• Strong written and verbal communication skills required.
• Special working conditions may include but are not limited to: heavy lifting, working at heights, confined spaces, using ladders, bending, lift up to 80lbs, use of power tools, use of machinery, flexible schedule

EMPLOYEE BENEFITS
We offer a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Health Reimbursement Program through the Difference Card, Commuter Benefits Program through the Difference Card, Voluntary Short Term Disability Plan and Long-Term Disability, Life Insurance, Retirement Plan, and other voluntary benefits.

PAID TIME OFF AND HOLIDAYS
We offer full-time employees 15 days of paid time off, 8 sick days off and 13 holidays off as applicable through the fiscal year.

TO APPLY
Please send a cover letter along with resume with the subject line “Maintainer” to Tony Carfora, Director of Facilities at tcarfora@newmuseum.org. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.



SECURITY OFFICER (Full-Time)


Department: Security
FLSA Status: Non-Exempt
Employment Status: Full-Time
Union Position: No
Reports to: Director of Security

Security Officers are responsible for providing a safe environment for Museum employees, visitors, and artwork. This position is customer service oriented and requires constant interaction with the public to enhance the visitor experience and to provide information regarding the exhibitions on display. Candidate must work well with others to ensure a safe and attractive facility for the public and staff.

RESPONSIBILITIES
• Safeguard art, staff, and equipment.
• Required to assist with building evacuation during emergencies, report problems, suspicious activity, and any other hazards to Security Supervisor.
• Turns on and off all computers, A/V equipment, and other mechanical devices related to each exhibition.
• Provide crowd control and security for all major exhibition openings and occasional afterhours museum events.
• Required to interact with the public regarding the exhibitions on display and basic wayfinding around the museum.
• Required to attend training sessions pertaining to the Security department and Museum exhibitions.

QUALIFICATIONS
• Must be able to follow instructions, stand and/or patrol for long periods.
• Must be able to professionally interact with the public and other Museum employees.
• Required to possess or obtain certification by New York State as a Registered Security Guard.
• Fireguard Certification for Places of Public Assembly (F-03) will be required.
• Prior museum experience and/or background in art preferred.
MUST work weekends and evenings as needed.

The New Museum is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

TO APPLY
Send applications to opsjobs@newmuseum.org. No calls please. No phone calls or solicitations please. Due to the volume of applications anticipated, only those candidates that most directly meet the requirements of the position will be contacted.



SECURITY OFFICER (Part-Time)


Department: Security
FLSA Status: Non-Exempt
Employment Status: Part-Time
Union Position: No
Reports to: Director of Security

Security Officers are responsible for providing a safe and friendly environment for Museum employees, visitors, and artwork. This position is customer service oriented and requires constant interaction with the public to enhance the visitor experience and to provide information regarding the exhibitions on display. Candidate must work well with others to ensure a safe and attractive facility for the public and staff.

RESPONSIBILITIES
• Safeguard art, staff, and equipment.
• Required to assist with building evacuation during emergencies, report problems, suspicious activity, and any other hazards to Security Supervisor.
• Turns on and off all computers, A/V equipment, and other mechanical devices related to each exhibition.
• Provide crowd control and security for all major exhibition openings and occasional after-hours museum events.
• Required to interact with the public regarding the exhibitions on display and basic wayfinding around the museum.
• Required to attend training sessions pertaining to the Security department and Museum exhibitions.

QUALIFICATIONS
• Must be able to follow instructions, stand and/or patrol for long periods.
• Must be able to professionally interact with the public and other Museum employees.
• Required to possess or obtain certification by New York State as a Registered Security Guard.
• Fireguard Certification for Places of Public Assembly (F-03) will be required.
• Prior museum experience and/or background in art preferred.
MUST work weekends and evenings as needed.

The New Museum is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

TO APPLY
Send applications to opsjobs@newmuseum.org. No calls please. No phone calls or solicitations please. Due to the volume of applications anticipated, only those candidates that most directly meet the requirements of the position will be contacted.

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